Data security is the process of ensuring that important data is kept safely. Data security will benefit your business in six main ways;
Protects your valuable information – information is probably your company’s most important resource. You must do all you can to secure it.
Enabling you to safely and confidently expand into new markets – your company is always expanding and getting into new networks. Implementing a data security solution enables you to make new connections without fear of compromising your data.
Offering security reassures customers, ultimately driving sales
Reduced cost of development – sooner or later, you’ll need to add a few security features. Having a security solution beforehand enables you to reduce development and support time.
You’ll be adhering to current standards – data security is a major requirement in most industries for reliability of transactions.
Software interoperability – standard security allows you to implement multiple useful software, storage formats and data exchange protocols with great interoperability.
Tips on how you can keep your customer data safe
The effort you put into securing customer data depends on;
How vital that data is.
How likely you are to lose the data.
First, you’ll need to determine what data is stored where, both within and outside the business. This will therefore include data on laptops, disks, staff computers, online and on staff computers. Promptly record this information. Also note down how often this data is used, clearly stating who is allowed to access it.
Vitality of data depends on its importance to the company. What happens if the data is lost? Consumer records and financial information must be protected by law.
Data can be lost through human error; physical calamities such as hardware failure, fires, floods and theft; data breach online by hackers, viruses and other malicious ware; and though malice such as when a disgruntled employee sells a your database access details to a competitor.
Central storage is the most secure – storing mission-critical data on a central server not only minimizes risk of theft, it also makes implementing the security plan easier. Of course this poses the problem of a single point of failure. But you can sidestep this by having the information backed up elsewhere. You’ll have to identify secure, efficient ways of letting employees access the database.
Allow employees to access only information they need – if they can’t access it, they can’t compromise or delete it.
Employ safe login – every employee should have a unique username and password. You can consider getting CRM software that restricts users to pre-determined levels of access.
Data is most vulnerable while in transit – always ensure that data is encrypted prior to transfer. Also enable SSL and IPSec as you transfer data over the internet. Ensure to store copies of the data for as long as possible, whether within or outside the company.
Ensure that everyone connected to the business understands and values data security.
Achieving complete security over the internet can be quite a challenge but with these tips, you should be able to safely store and transfer most of your business data.